2. DEFINITION OF TERMS
The terms herein used shall mean as follows: 2.1 Completion Date--refers to expiration date of a grant after which expenditures may not be charged against the grant, except to meet obligations to pay allowable project costs committed on or before the expiration date.
2.2 Continuing Project--refers to a project where funding agency agrees to provide support for an initial specified time with a statement of intent to provide support/budget for succeeding year, provided that funds are available and achieved results justify further support.
2.3 Cooperating Agency--refers to the agency that supports the project by participating in its implementation as collaborator, co-grantor, committed adopter of resulting technology, or potential investor in technology development.
2.4 Coordinating/Monitoring Agency--refers to the agency that reviews the project proposal and provides technical assistance to the implementing agency. It shall evaluate the feasibility of the project/program and ensure that implementation follows the approved project proposal, line-item budget, and Memorandum of Agreements.
2.5 Department of Science and Technology (DOST)--refers to DOST singly, or any or all its attached agencies.
2.6 Direct Cost--refers to expenses incurred by the implementing agency in the execution of program/project considered indispensable to its operations.
2.7 Funding Agency--refers to DOST and all its grant-giving units where funds/grants come from.
2.8 Grants-In-Aid (GIA)--refers to funds allocated to programs/projects by the DOST and all its grant-giving units, including its Regional Offices and Sectoral Councils.
2.9 Implementing Agency--refers to the primary agency involved in the execution of program/project. The Implementing Agency shall exert all necessary efforts to attain the objectives specified in the approved project proposal.
2.10 Income from GIA projects supported by DOST and all grant-giving units, may include but shall not be limited to:
a. Royalty payments and other intellectual property rights remuneration received from results/products, processes, and technology systems arising from a program/project;
b. Rental fees, management fees, and related types of remuneration received from the use of equipment/facilities funded by GIA Program;
c. Sale of produce and other products, services, and publications developed from project activities; and
d. Training fees (net of expenses) collected from training packages developed from the program/project activities.
2.11 Indirect Cost--refers to overhead expenses incurred by the implementing or monitoring agency in managing, evaluation, and monitoring of the program/project. The administrative and project management costs shall be under this classification.
2.12 Interest--refers to interests of deposits of the grant in a bank account whether in a separate project account or in a general account. This shall be reported as earnings in the project’s financial report.
2.13 Line-Item Budget (LIB)--refers to detailed breakdown of financial assistance requested and reflects counterpart of Implementing Agency and other agencies cooperating in the project.
2.14 Multi-Year Program/Project--refers to a program/project exceeding one (1) year project duration.
2.15 Program--refers to a group of interrelated or complementing S&T projects that require an interdisciplinary or multidisciplinary approach to meet established goal(s) within a specific time frame.
2.16 Program Leader--refers to the person who plans, organizes and supervises the overall activities of a program and is directly responsible for the implementation of at least one (1) of the projects under a program. He/she shall coordinate with the project leaders to ensure that the goals of the projects and program are attained. He/she shall also consolidate the projects’ output, which shall be packaged as a program output.
2.17 Project--refers to the basic unit in the investigation of specific S&T problem/s with predetermined objective(s) to be accomplished within a specific time frame.
2.18 Project Duration--refers to the grant period or timeframe that covers the approved start and completion dates of the project.
2.19 Project Leader--refers to a project’s principal researcher/implementer.
2.20 Project Proposal--refers to the plan and description of S&T project developed by a proponent in accordance with specific requirements or specifications set by DOST and/or its grant-giving unit, and submitted to the latter for financial and/or technical assistance.
2.21 Proponent--refers to person, private entity or agency that prepares and submits project proposals for DOST approval and assistance.
2.22 Science and Technology (S&T)--refers to scientific research and development, promotion and commercialization of technology, dissemination and application of scientific and technical knowledge in all fields of natural science and technology.
2.23 Termination Date--refers to the date project implementation was stopped completion due to reasonable causes.
2.24 Unexpended Balance or Savings--refers to the outstanding balance from the previous approved allotment after project has been completed/terminated/extended.